Business Fleet, September/October 2018

REVVING UP WWW BUSINESSFLEET COM 28 BUSINESS FLEET September October 2018 BY CHRIS BROWN I n the Dynamex Operations West Inc v Superior Court opinion issued April 30 the California Supreme Court clarified the standard for determining whether California workers should be classified as independent contractors or employees The ruling establishes a much stricter standard and thus forces a variety of fleet types from trucking car rental vocational and last mile delivery as well as companies in the gig economy such as Uber and Lyft to alter fundamental business practices to comply The new rule is based on statutes in New Jersey and Massachusetts Modeled after the ABC test theyre the strictest in the country The ABC test determines if A the worker is free from all control and direction from the business B the worker is performing other work outside the usual course of the business and C the worker is customarily engaged in an independently established trade or business The new rule usurps the more flexible Borello test used since 1989 which examined whether the employer had a right to control the manner in which the contractor performed the work Essentially employers could control how and when employees performed the work whereas independent contractors would deliver results but perform the work when and how they see fit Other determinations included whether the work was part of the hiring companys regular business and whether the company or the contractor supplied the equipment tools and workplace As well the Borello test did not classify contractors as employers unless those criteria were met The new rule now puts the burden on employers This new standard completely flips it any independent contractor is presumed to be an employee unless the business can prove all three of the ABC factors says Todd Wulffson managing partner for the Orange County office of Carothers DiSante Freudenberger The B standard is the tough one says Wulffson That standard focuses on whether the worker is providing services to the business in a role comparable to that of an employee as opposed to that of a traditional independent contractor Wulffson explains that a plumber performing work for a trucking company would still be classified as an independent contractor But a trucking firm or sales and service fleet using part time drivers would need to reclassify those workers as employees because the task of driving is intrinsic to their businesses California employers such as trucking companies engaged in interstate commerce catch a break they fall under federal Department of Transportation regulations that supersede state laws But that would create an unfair playing field in favor of those operating in California and other states Wulffson says Nonetheless the new legal standard effectively reclassifies hundreds of thousands of independent contractors as employees For those fleet operators affected what can be done The first step is to audit every non employee contract The scope of workers within the new rule will be wider than you thought Wulffson says For trucking fleets all drivers and mechanics would be classified as employees and even administrative roles in logistics In the cases in which contractors dont have to be converted make sure those contractor agreements comply with the new standard There are ways to avoid full conversion to employees Companies could hire drivers through temp agencies as the driver would be the employee of the temp agency which would assume the administrative hassle Another route is to create an LLC which gives the worker a small ownership percentage in the business All drivers would have one membership unit and get paid based on their ownership participation Another option would be to have drivers form their own LLC and that company would contract with the owner of the fleet to provide drivers In the great majority of cases the most straightforward solution is to convert your independent contractors to employees Yes this assumes the responsibilities of minimum wage overtime meal and rest breaks sick leave healthcare contributions and paid parental leave While these are significant costs Wulffson says the risks of doing nothing are even greater If youve got a couple dozen independent contractors or more you risk a class action he says And all you need for a class action is one employee BF PER NEW REGULATIONS IF YOU OPERATE A FLEET IN CALIFORNIA AND YOURE USING DRIVERS ON A CONTRACTUAL BASIS BE PREPARED TO MAKE FUNDAMENTAL CHANGES TO YOUR BUSINESS HIRING DRIVERS AS CONTRACTORS IN CALIFORNIA BE CAREFUL